A tour of Codex

Codex is the money side of your portal. Open it at /admin/codex (Codex in the admin nav) and you'll find eight sections along the top: Overview, Bank, Spending, Income, Cash flow, Profit & loss, Jobs, and Board. This page walks through what each one is for.

A shared date-range bar sits on the Overview, the Bank transaction lists, Spending, Income, Cash flow, and Profit & loss. Pick a preset like this month or year to date, or set your own dates, and every number on the page follows.

Overview

The Overview at /admin/codex is built to be opened every morning. Five cards up top:

• Net: money collected minus business spending, for the range you picked, with your margin percent and how it compares to the prior period.
• Collected: payments in, with the trend against the prior period.
• Spent: business spending for the range, counted the same way as the Profit & loss, with its own trend.
• Outstanding: what's still owed to you right now, across every job, with a callout for how much of that is overdue.
• To review: how many bank items are waiting to be sorted, with a "sort them now" link straight to the review queue.

Under the cards, a jobs strip gives you the day's job picture at a glance: how many jobs are open, which are done but not fully billed, and the job with the thinnest margin.

Two sibling tabs carry the rest of the daily picture:

• The Brief tab at /admin/codex/brief greets you by name and holds the day's to-dos: the morning briefing (when turned on in Settings, then Codex) writes a short plain-English readout of the day's findings, and insight cards flag what deserves a look: money past due, jobs over budget or losing money, thin margins, charges that look like doubles, recurring charges, deposits to check, and your most profitable client. Each card links to the place where you can act on it. The greeting on your admin dashboard opens this tab.
• The Taxes tab keeps the running set-aside estimate for the year, based on your real net and the rates you set in Settings, then Codex, along with your state's rate detail and the usual federal quarterly due dates. It is a guesstimate based on your state and federal taxes and nothing else, not the amount you actually owe; confirm the real number with a tax professional.

If you have an old bookmark to /admin/codex/insights, it still works and lands on the Overview.

Bank

The Bank section is the feed itself: every transaction from your connected accounts, the To review queue, connected banks, rules, categories, and receipts. It also holds Sort everything, the wizard at /admin/codex/sort that sorts a whole backlog in one supervised run.

Bank has its own guides: Connecting your bank and reviewing transactions and Sort everything with the Sort Wizard.

One address note: the old Activity page moved into Bank. A bookmark to /admin/codex/activity now opens the Bank transaction list.

Spending

/admin/codex/spending shows every business dollar out for the range: job costs and overhead together, plus the costs you recorded by hand. The same definition your Profit & loss uses. Three parts:

• By category: a donut of where the money went, with each category's total, count, and share next to it. Every category maps to its IRS Schedule C line on the Profit & loss. The slices aren't links, because one slice can mix job charges, overhead, and hand-recorded costs, and there is no single list behind it to jump to. Owner pay and draw and other non-deductible money sits on its own labeled rows below the donut, excluded from the total, so this section always matches the Profit & loss and the Overview.
• Recurring: vendors that bill you on a rhythm, detected from about the last seven months of your feed, with their cadence and what they add up to per month. Vendors you haven't sorted yet are marked "needs sorting". Pick a category right in the row and click Make a rule so every future charge from that vendor sorts itself.
• Top vendors: who took the most in the range.

Income

/admin/codex/income is the deposit side: invoices collected through the platform and bank deposits you marked as income, charted by month. Under the chart sit the income deposits themselves, newest first, with the account each one landed in. Income here is counted the same way as on Cash flow and the Profit & loss, so the three never disagree.

Cash flow

/admin/codex/cashflow shows money in and out of your business, month by month, so you can see the shape of your year and not just the totals.

Profit & loss

/admin/codex/pnl is the report for your accountant: income by client and expenses by category for any range, each expense category with its IRS Schedule C line, down to the net profit number. The Download tax summary button exports the whole thing as a spreadsheet.

Cash flow and the P&L are both covered in depth in Job profit, P&L, and cash flow.

Jobs

/admin/codex/jobs lists every job's money on one line: contract value, invoiced, collected, outstanding, cost, margin in dollars and percent, and billable hours. Filter to open or completed jobs, narrow to one client, or search by name. Click a job to open its full money detail.

The three cards above the table total up the jobs you're looking at: open count, collected, and outstanding.

Board

/admin/codex/board is the drag-and-drop workspace for job costs. Unassigned bank charges sit on one side, your jobs grouped by client on the other. Drag a charge onto a job and it counts as that job's cost, with the margin updating as you drop. Charges can also be marked overhead or personal right from their card.