“Who owes me money?”
Every unpaid invoice across every client, oldest first, with what is genuinely past its due date separated from what is simply still out.
The Contractor Codex
Quote. Contract. Bill. Get Paid. And an AI that does the parts you keep putting off.
One branded portal for quotes, contracts, and payments, with an assistant that already knows every client, every project, and every dollar you are owed. Ask it a question, or tell it to go do the thing.
Who owes me money?
Four clients, $18,240 outstanding.
- Riverbend Dental$6,400 · 12 days late
- Hollis & Grove$5,900 · due Friday
- Kestrel Systems$3,540 · due in 9 days
Riverbend is the only one past due. Want me to send a reminder?
Send payment reminderTo Riverbend Dental, $6,400
- Card details never touch our serversEvery payment is taken on Stripe's own secure pages. We never see, store, or handle a card number.
- Bank logins never touch our serversBank connections run through Plaid. You sign in with your bank, and we only ever receive read access to transactions.
- Your money goes straight to your bankClient payments land in your account directly. We never hold your money, and we never sit between you and it.
Your assistant
Stop clicking through screens. Just ask.
It reads your quotes, invoices, projects, and payments, and it can act on them. These are real questions with real answers, not a demo script.
“What is landing in the next two weeks?”
When the money you are already owed is expected to arrive, week by week, based on due dates and how each client has actually paid before.
“Draft a quote for the Riverbend migration.”
A ready-to-send quote built from your own line items and rates, priced and laid out, waiting for you to adjust anything before it goes.
“What did I actually make on that project?”
Real profit: what you collected minus what the work cost you, not just the invoice total.
“Record the $500 check from Keith.”
Books money you already have. Nothing is sent to the client, no card is charged, and it counts toward revenue and your profit and loss.
“How much should I set aside for taxes?”
A running estimate from your real numbers, so a quarterly payment never arrives as a surprise.
It asks before it sends or bills anything.
Emails to clients, invoices, charges, and contracts all stop for your approval, and you see exactly what is about to go out before it goes. The assistant can never do more than you could do yourself by clicking, and every action it takes is written to an audit log you can read.
See It in Action
Watch the Tour
From a blank screen to a paid deposit, in one take.
Demo video coming soonA quick tour: send a quote, watch it get accepted, and see the deposit land.
What it covers
The whole run, from first quote to money in the bank
Win the work
Quote in a minute, not an eveningDescribe the job out loud or pick from your library, and send a branded quote with an accept link. Clients accept, decline, or counter online, so nothing stalls in an inbox.
- AI drafting from a plain description
- 240+ starter line items across 25 industries
- Contracts and e-signature, or hand off to Docusign
Get paid
The invoice fires itselfThe right invoice goes out the moment a client accepts. Deposits, progress stages, monthly retainers, or the whole thing up front. You choose per quote and the math stays honest.
- Five billing modes, including staged progress billing
- Retainers and managed-service plans that bill monthly on their own
- Reminders, late fees, and refunds handled for you
Know your numbers
Profit per project, not just revenueConnect your bank and every charge sorts itself onto the right job, so you can finally see what each one earned you. Profit and loss, cash flow, and a tax summary your accountant can use.
- AI sorts charges onto jobs and learns your corrections
- Profit and loss and cash flow for any date range
- One-click Excel tax summary and a set-aside estimate
Simple Pricing
Everything Included. Pay How You Like.
Both plans have every feature and unlimited clients. The only difference is the transaction fee.
Standard
$15/month
or $12.50/mo billed annually. $150/yr, 2 months free
+ 0.8% service fee on Stripe transactions.
- Unlimited clients & projects
- Branded client portal
- AI assistant for you and your clients
- Quotes, contracts & e-signatures
- All five billing modes, retainers included
- Job profit, P&L & tax exports
Plus every other feature. See the full list
Best for $2,900+/mo billing
Pro
$35/month
or $30/mo billed annually. $360/yr, save $60
+ just 0.1% service fee on Stripe transactions.
- Unlimited clients & projects
- Branded client portal
- AI assistant for you and your clients
- Quotes, contracts & e-signatures
- All five billing modes, retainers included
- Job profit, P&L & tax exports
Identical features. You are only buying the lower fee.
Which plan? It’s just math.
Both plans include every feature. The only difference is the transaction fee. Once you’re billing more than about $2,900 a month, Pro costs you less, and the gap grows from there.
| You bill / month | Standard ($15 + 0.8%) | Pro ($35 + 0.1%) | Winner |
|---|---|---|---|
| $1,000 | $23.00 | $36.00 | Standard |
| $2,000 | $31.00 | $37.00 | Standard |
| ~$2,900 | $38.20 | $37.90 | Break-even |
| $5,000 | $55.00 | $40.00 | Pro saves $15/mo |
| $10,000 | $95.00 | $45.00 | Pro saves $50/mo |
| $20,000 | $175.00 | $55.00 | Pro saves $120/mo |
Figures are the platform cost (subscription + our service fee). Stripe’s own processing fees apply on both plans.
Common Questions
FAQ
What is The Contractor Codex?
It is a branded client portal with an AI assistant built into it. You send quotes, sign contracts, bill the work, and get paid, all under your own name and at one URL. The assistant sits on top of the same data and can answer questions about your money, draft a quote, chase a late invoice, or record a payment, instead of you clicking through screens to do it.
What can the AI actually do?
It can read anything in your portal and act on most of it. Ask who owes you money, what is landing in the next two weeks, what you really made on a project, or how much to set aside for taxes, and it answers from your live numbers. It can also draft a quote from a plain description, record a cash or check payment, and message a client. Anything that sends or bills stops for your approval first, and you see exactly what it is about to do before it happens.
Do you store my credit card details, or my clients'?
No. There is no card entry form anywhere in the product. Every payment is taken on Stripe's own secure pages, so card numbers go from your client's browser to Stripe and never touch our servers. Bank connections run through Plaid, so we never see your bank login either. There is a full write-up on the security page.
How much does it cost?
Two plans, same full feature set. Standard is $15/month (or $150/year, which works out to $12.50/month) with a 0.8% service fee on Stripe transactions. Pro is $35/month (or $360/year, $30/month) with just a 0.1% service fee. Pro is built for established operators billing more than about $2,900/month, where the lower fee more than covers the higher subscription. Both include unlimited clients and projects.
Who is it built for?
It fits best for IT freelancers, consultants, and independent operators who quote work, sign an agreement, do the job, and bill for it, often with a monthly retainer or care plan running alongside. The same shape covers construction, legal, design, vet clinics, and most other service businesses, and the quote library ships with more than 240 starter line items across 25 industries.
Can I bill a big project in stages, or sell monthly retainers?
Both. Pick deposit plus progress payments when you send the quote and the client pays the deposit on acceptance, then you bill any percentage as each stage completes, with the final invoice settling the balance. For recurring work, add a retainer or managed-service plan to the quote and the first month is collected the moment the client accepts, on the same invoice as the deposit, then it bills automatically every month after that.
Is there a free trial, and do I need Stripe already?
Every plan starts with a 30-day free trial. You add a payment method when you pick a plan and nothing is charged until the trial ends. You do not need an existing Stripe account. When you create your organization we set one up so clients can pay by card or bank transfer and the money goes straight to your bank. If you already have Stripe, connect that instead.
Stop stitching five tools together. Let the assistant run the office.
One branded portal for quotes, contracts, billing, and payments. Set up in five minutes. 30-day free trial, and nothing is charged until it ends.
Start Your Free Trial →Questions?
Talk to a Human
Need help picking a plan, importing data, or wiring up Docusign? Send us a note and we’ll get back within one business day.